Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials, Develop and maintain filing system. Summary : Three years of experience in NGO organizational management, humanitarian service, Project Management, Fundraising, Planning and Organizing. Maintained employee files and timesheets verification for external personnel. In some cases, may travel with Executive, Monitor phones and voicemail systems and answer or re-directs calls. Executive Assistant with 8+ years of experience providing administrative support to C-Suite executives Organization: Adept at scheduling meetings, preparing agendas, and following up on … Responsible for tracking actions and meeting minutes, Coordinate and track key corporate initiatives, projects, and events, Develop work plans and make suggestions regarding timelines and resources when appropriate, Work with the leadership team to track and communicate projects, initiatives, actions and issues to the President, Develop effective relationships and work collaboratively across the Group’s business units and management and support staff on a variety of issues and matters, Anticipate potential issues and problems which could impact the President and business and coordinate solutions, Develop draft communications and press releases for internal purposes and external customers, Manage several executive assistants and facilities administrator ensuring the staff is adequately trained; coordinating workloads, priorities, and schedules to ensure timely and effective completion of work; and monitoring and evaluating staff performance, Proactively identify and resolve a variety of issues and ensure follow-through to successfully complete work and projects related to business operations, administration and facility management, Act as a point of contact on behalf of the President, Perform all other position related duties as assigned or requested, Set the example by championing safe work policies and procedures and ensure full participation and compliance of all direct reports, Set safety performance expectations and coach employees to achieve target results, Take the lead on all program safety initiatives and encourage all employees to get involved, Investigate all incidents, including near misses to determine causes and effective corrective actions, Safety Trained Supervisor (STS) professional safety certification from the Board of Certified Safety Professionals is expected. They will be primarily responsible for executive presentation coordination, Proven organization and problem solving skills with a high attention to detail, Self-starter who is highly motivated with the ability to work independently and as part of a team, Demonstrated expertise in Advanced PPT, Prezi, Excel, Visio, video editing/embedding, Word, Outlook, Experience working with executives and handling sensitive/ confidential information, Bachelor’s degree required (examples of majors: Business, Finance or Communications). Executive Administrator I Resume. System savvy with Oracle etc and superb diary management, Preparing event and meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for team, company and Board of Director meetings, A Bachelors Degree (or equivalent) and 8+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior executive in a fast-paced and demanding corporate work environment, Strong focus on customer service, team player mentality and ability to work collaboratively with others, Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Experience working with highly confidential information, Good judgement, common sense and excellent attention to detail, Ability and openness to actively use different internal systems (e.g. Schedule and manage on-site, off-site and virtual meetings across international time zones, using the latest technology. (AP, Canada, LAC, US) OR Professionally qualified or studying towards qualification with professional experience or equivalent combination of education and experience. servicing School committee meetings and helping at School events e.g. An Executive Assistant is an employee who works closely with one or a team of company executives in order to assist them to plan their work and calendars.. Executive assistants report directly to the business executive and become their right-hand person to organize their events, meetings, projects and any other elements they require to be able to complete their executive … The Senior Office Administrator will provide on-site administrative support and coordination to a complex contract, project or task(s) Oversees the administrative and clerical functions of assigned contracts, … Composed and drafted all outgoing correspondence and reports for managers. Attend meetings, provide input, document notes and action items, and summarize, prioritize and distribute that information as requested. Polished Executive Administrative Assistant with 20+ years of proven experience supporting corporate senior level Executives and management team for a global Fortune 500 company Highly confidential … Coordinate international travel and process expense reports Organize and maintain logistics of complex international business travel, incorporating visa processing for US and foreign nationals, and expense reporting, 25% Plans and executes complex global meetings for Global ITS leadership team, Quarterly Region Business Reviews, and Talent Reviews This includes balance amongst other key business meetings such as Board of Directors Meetings, Mondelēz International Leadership Team (MLT), Mondelēz International Leadership Council (MLC), Analyst Meetings, etc. ), reports, analytics and other complex documents and forms utilizing MS Office Suite, including PowerPoint, Excel, and Word, Manages the Sr. Director HR’s calendar, schedule and appointments, including travel plans and itineraries, schedule change, etc, Organizes and completes HR related projects, agendas, meetings (including minutes) as assigned, including prioritization, organization, ownership and deadlines. Organized, booked and led outdoor rock climbing excursions. To obtain a senior executive assistant position with a reputable organization where extensive accounting, communication and administrative expertise, will be applied for optimal office operations. In addition to basic scheduling functions, also anticipating and prioritizing SVP of Payment System Risk's scheduling needs based on his deadlines and deliverables. Sample Resume for an Executive Assistant Busy executives count on you to be their right hand, but could you use a hand in developing your resume for the best executive assistant jobs? Conducting Asylum and Immigration checks, Administering the University Teacher and PhD Tutor timesheet processes, To maintain an oversight of all administrative business in the Section, developing and monitoring the annual administrative workplan of the Section, providing advance warning of key activities, To undertake a review of administrative processes and procedures and advise the Deputy School Manager on options for improvement, To support the Deputy School Manager in the implementation of new procedures and systems, To provide effective and professional assistance to Section members with a range of activities in support of their individual research, engagement, innovation, scholarship and learning and teaching duties, including the organisation of meetings, committees and events; the hosting of academic and commercial visitors; preparation and proof-reading of documents; completion of expense forms, booking of travel, purchasing of IT; etc, To act as a communication conduit between the School and the Section, including the dissemination of information to Section members and the compilation of information, such as research returns, from Section members for the School, To provide administrative support to members of the Section’s Research Groups. Create a Resume in Minutes with Professional Resume Templates. Senior Executive Assistant Resumes Senior Executive Administrative … Coordinated management calendar scheduling and managed driver schedules. Strong attention to detail, Demonstrated tact and independence in handling internal and external contacts, Excellent computer skills including electronic mail, calendar, word processing, spreadsheet, databases and network environment, Ability to work independently as well as in a group setting, Ability to make decisions, as well as exercise judgment and discretion in daily and administrative tasks, Proven ability to multi-task, work in a fast-paced, dynamic environment, can embrace change, and handle stress/pressures of the job in a tactful, professional manner, Previous experience with MS Outlook, Excel, Word, PowerPoint and SharePoint, Previous experience working in a corporate setting in a high-tech, global environment, Knowledge of scientific and business terminology, Ability to move boxes or items weighing up to 30 lbs, Serves as the primary liaison between the designated Senior Executive (SE) and other Senior Executive managers, other managers, and staff, Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations, Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals, Assists and relieves the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information, Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed, Disseminates the executive’s schedule to appropriate staff and acts as liaison between the Senior Executive and others, Summarizes lengthy correspondence, highlighting key issues, topics or sentences; follows up to ensure proper and timely action taken as needed, Where necessary assisting managers with personal matters to relieve pressure in particular those employees who are in the UK on International Assignment status, Maintain / gate keep calendars for managers and organise meetings, Arrange induction programmes and all essential ‘first day start’ items for new members of staff and end market visitors, Develop engaging and dynamic presentations with minimal guidance, Prepare professional and appropriate copies of confidential pre reads for all market visits / Team meetings as required – distribute accordingly Arrange Conferences / Leadership Team meetings for Reg HoF / Reg Director, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to, Plan workload to anticipate and balance priorities thus optimising output and contributing to the smooth running of activities, Requires in-depth knowledge of company operations, policies, and procedures, Manages hectic and complex calendars - coordinating internal and external meetings in multiple time zones, Communicates routinely to direct reports to ensure transparency and communication within the team, Builds cross-functional relationships with management and assistants in other departments, Prepares expense reports and purchase requisitions, Coordinates both domestic and international travel arrangements, Works on problems of diverse scope where analysis of data is required, 25% Manage complex calendar for Executive Vice President and other senior leadership . The skillset described in a successful Administrative Executive resume sample includes confidentiality, excellent organizational skills, communication abilities and problem solving capacities. Explained employee compensation, benefits, schedules, working conditions and promotion opportunities, Supported human resources staff with new hire orientations, weekly and departmental meetings and conference calls, Completed employee employment verifications and unemployment paperwork in a timely manner, Edited job position announcements before authorizing a post, Coordinated and conducted new hire pre-interviews, First point of contact towards company clientele, Processed time sheets for all company employees using Microsoft Excel, Reviewed and edited company website, newsletters, and out-going emails to company clientele, Negotiated favorable terms and pricing agreements with airlines, hotels, and embassies for company travel, Handled writing company checks and expense reports, Planned and executed the Patriot Insurance Social Networking interface using FBML and HTML coding, Initiated and implemented the re-organization of the agencies client data, Proactively assist with all office protocols and agent's needs. Experience in a public accounting firm or fast-paced finance organization is highly valued, Strong command of English language and grammar. All rights reserved. Example:‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Anticipates, drafts, reviews, and sends correspondence, as needed, Establishes, maintains, and monitors a variety of records and statistical data regarding the administrative services provided. in. Excellent communication and people skills with extensive strategic planning capabilities.’ This example showcases the applicant’s versatility and knowledge in areas essential for office management. Download Executive Administrator Resume Sample as Image file, Executive, Senior Executive Resume Sample, Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements, This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events, Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies, Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders, Manage multiple tasks in a fast-paced and rapidly changing environment, Flexibility with hours and a strong work ethic, Expense report preparation and miscellaneous admin/office duties, Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips), Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings), Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders, Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools, Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution, Assisting managers with Records management archiving where necessary, Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes, Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management, To collaborate with others in order to make recommendations for developments of established processes and procedures, Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars, Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently, Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, Ability to stay organized and to manage multiple high priorities with a strong attention to detail, Strong attention to detail with the ability to prioritize and multi-task, Strong decision-making and judgment capability, Very strong interpersonal skills and the ability to build relationships, Demonstrated proactive approaches to problem-solving with strong decision-making capability, Highly resourceful team-player, with the ability to also be extremely effective independently, Proven ability to handle confidential information with discretion, be adaptable to various, Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers, Act as key advisor to the Managing Executive or Business Unit, On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf, Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience, Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues, Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head, Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these, Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff, Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions, Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content, Oversee the management of the Managing Exec or BU Head's office, Support the Managing Executive or BU Head in the signoff process for risk events, Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions, Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval, B Degree in Communication, Business Administration, Finance or Banking, Five (5) years’ experience working in an advisory role preferably in the, Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet, Excellent verbal/written communication skills, Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours, Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel), General administrative duties including calendar maintenance, travel arrangements, and expense filings, Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting, Assistance with onboarding new hires into the group, Assistance with power point presentations to senior management, Manage ad hoc projects and reporting as required, Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word, Proficiency with the Bloomberg terminal helpful, Recent and relevant administrative or business work experience, Experience in financial services or technology industries preferred, Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso, Strong background in oral and written communication skills resolving complex issues, Proficient in MS Office(Work, Excel, PowerPoint) and other office tools, Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management, Express initiative and independent judgment and strong skills in analytical problem solving, Self-directed individual with strong teaming, organization, people, and collaboration skills, Superior organization skills and strong attention to detail and diligent follow up, Strong time management skills and proven ability to manage multiple tasks and competing priorities, Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce, Able to perform duties without direction; ability to work with a high degree of autonomy, Knowledge of project management techniques, Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information, Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships, Bachelors Degree or equivalent work experience, 10+ years of experience in related area of responsibility, Minimum of 5 years' experience in corporate environment working for senior-level executives, Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree), Minimum 5 years experience providing executive-level administrative support with minimal guidance, Advanced proficiency with MS Office Suite applications, Excellent discretion, judgment, tact and diplomacy, Broad and comprehensive experience, skill and knowledge of business operations, policies and practices, Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented, Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills, Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work, Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters, A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior executive in a fast-paced and demanding work environment, Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision, Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook, Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms, Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action, Act as a liaison, problem solver, and facilitator as the first contact for the senior leader, Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management, Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year, Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources, Coordinate conference/meeting room set-up, order catering, and make logistical arrangements, Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities, Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Support projects as needed for senior executive, Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company, Discretion combined with poise and professionalism in all communications, Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public, Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts, Bachelor's degree or equivalent education, At least 5+ years’ experience supporting a very senior-level executive, Significant experience interacting with internal and external executives, Flexibility and an approachable personality, Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint), A business mind and one who sees the big picture, An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their, A high level of discretion and confidentiality for both business and personal affairs, Good judgment, strong common sense and excellent attention to detail, Excellent interpersonal skills; exceptional verbal and written communication skills, Exhibit a professional appearance and demeanor at all times, Exercise good judgment in setting priorities, Intrinsically-motivated, highly organized and results-oriented. This resume was written by a ResumeMyCareer professional resume writer, and demonstrates how a resume for a Senior Leadership Administrative … Administrative Executives assist executive teams and are responsible for a wide range of duties, such as handling customer inquiries, handling staff, checking budget expenditure and maintaining the office in good condition. Extensive admin support, and minimum 5 years’ experience supporting at an executive level. Experience working with confidential information, Highly proactive. Reference the job description as you're writing your administrative … SENIOR MANAGER HR&ADMINISTRATION Resume Sample www.timesresumes.com DEPUTY GENERAL MANAGER - EMPLOYEE RELATIONS / HR / ADMINISTRATION PHOTO Senior Manager - Human … Meeting the requirements of the rolling REF. Daily contact and communication with the CLA Department’s leadership and other executives, requiring the exercise of well-developed problem-solving, attention to detail, discretion, interpretive skills and persuasive ability, Participate in department initiatives and projects, as required, Associates degree or equivalent work experience, Minimum five years’ legal administrative or equivalent experience, including extensive experience in calendar management; large law firm or corporate legal environment experience strongly preferred, Experience working effectively in a matrixed organization, Ability to interact with all levels within and outside of the company, Experience handling large, multiple projects and data simultaneously, Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment, Ability to work within a team and independently, Proficient in Word, PowerPoint, Excel and Outlook, Duties are substantial in scope and require a vast knowledge and understanding of business operations, Manages and maintains the content on the division and department Sharepoint collaboration portals, Communicates effectively with a wide variety of technical and non technical audiences, Anticipates administrative needs of department to ensure smooth day-to-day operations, Manages complex business calendars and schedules, sometimes for various individuals, May transcribe dictation into finished format to include letters, memoranda, interoffice communications, highly confidential reports, and other corporate correspondence, Acts as liaison with other departments and outside agencies, Coordinates the onboarding of new employees, Initiates process improvements related to administrative responsibilities, Creates a wide variety of often complex documents, such as reports, spreadsheets, and presentations that require expert knowledge of several software programs. 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